When should a troop write a check?

  • All troops should have checks for reimbursements and as a back-up should debit cards be unusable.
  • All checks accepted and deposited on behalf of GSC must include name, residence address (no P.O. Boxes) and phone number with area code. Temporary checks and checks lacking this information should never be accepted. If possible, use the reference line to list the troop number and activity (example: Troop 1111/cookies).
  • Should you receive a check returned to your troop, you may contact GSC for collections assistance. Contact information is required for collections, funds will be returned to the troop once/if collected.
  • Any checks returned by our bank as NSF (insufficient funds), account closed, refer to maker, etc. will be immediately forwarded to collections for processing. GSC will not attempt to redeposit bad checks.

*locate in Volunteer Essentials chapter 5 (Managing Group Finances) 

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